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Advertisers may be accessed alphabetically, by
address or phone number, or by account number.
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Advertiser numbers are automatically assigned by
the computer using a check digit for additional accuracy.
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Immediate invoices may be produced for all or
selected accounts.
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Transaction descriptions that print on statements
are set up with exact wording desired by your newspaper.
An extra free‑form description field is available for further
description of an ad.
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Finance charge is automatically calculated based
on terms you select. Specially
marked accounts can be automatically skipped when calculating interest.
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Credit limits may be established for each
advertiser.
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All rate calculations are done by the computer
based on your rate card. Rates
can be manually overridden when required.
Contract and earned rates are supported.
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Standard Ad units may be pre‑defined by
size, with optional description and rate.
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"Bill-To" feature allows easy billing
of advertising agencies.
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Co-op invoices or statements may be produced as
required.
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Tearsheet request report shows account requiring
tears, with optional detail of actual transactions. Indication of tearsheets
required is printed on the statement.
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A special message may be printed on the
statement.
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Accounts receivable aging may be selected for all
accounts or only those with balances over a certain age. Aging may be
printed in alphabetical order or alphabetical within salesrep for
publication that has salesrep responsible for collections.
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Current aged balance may be called up on a
workstation screen to show account status including open items,
detail of transactions, and comments on collection efforts.
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Sales reports by advertiser show advertising
sales for each account for the current month, year to date, and previous
years figures in both inches and dollars.
Sales figures can be called up on screen for individual advertiser by
name.
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Contract performance may be tracked by dollars,
units, or number of ads (frequency). Up to ten contracts may be carried for
each advertiser. Contract
report may be printed for all contract advertisers or selectively for
contracts expiring during a specified period.
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A report on transactions by type and newspaper
gives totals for entry of income items to your general ledger.
An automatic interface is available to the MSSI General Ledger
system.
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Two type codes are available to produce listings
and labels geographically as well as by type of industry.
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Detailed transaction history is maintained for as
many years as desired.
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Monthly statements, labels, and collection
notices may be printed in ZIP-code order to take advantage of postal rate
discounts.